General Data Protection Regulation (Website).


The website for Mid Trent Churches is committed to adhering to both the requirements and spirit of GDPR and may be considered as both data controller and data processor for your personal data.
The purpose of our website is to provide an information hub, primarily to the members of the ten Churches in our benefice, and also to the general population living in the communities served by those Churches.
The information displayed relates to Church and community activity that has been supplied by the organisations or individuals concerned, either directly to the website or to Compass Magazine for publication. By doing so it is assumed that consent has been given.
The personal data held may be individual names, contact details (telephone numbers / email addresses) and in a limited number of instances, home addresses. This data is never shared with any other individual or organisation and is only retained for the time that it is displayed on our website. Our web host creates a remote directory which contains the personal data currently being displayed. That data is automatically deleted when no longer required. A comprehensive audit is undertaken every six months to ensure compliance and details of this audit are recorded.
You have the right, at any time, to object to our use of your personal data, to ask us to remove it from our website and delete it from the computer systems on which it is held. Any such request will be dealt with in a prompt and timely manner. If we have good reason to question the authenticity of a request we may ask you for confirmation that the request is valid. You can contact us by clicking on any of the messaging links displayed on our website, or telephone the website editor whose number is on the "CONTACT US" page.    


Data Privacy Notice (Mid Trent Churches)

The Team Council and Parochial Church Councils of the Benefice of Mid Trent.
Being the Churches of Fradswell, Gayton, Hixon, Milwich, Salt/Hopton, Sandon/Burston, Weston.

1. Your personal data - what is it?
Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller's possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the "GDPR").

2. Who are we?
The Benefice of Mid Trent is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?
The Benefice of Mid Trent complies with its obligations under the "GDPR" by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -
"        To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
"        To administer membership records;
"        To fundraise and promote the interests of the charity;
"        To manage our employees and volunteers;
"        To maintain our own accounts and records (including the processing of gift aid applications);
"        To inform you of news, events, activities and services running at the Benefice Churches
"        To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.

4. What is the legal basis for processing your personal data?
"        Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about diocesan events.
"        Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
"        As the Charity uses the Lichfield Diocesan Board of Finance for the purpose of centralised Gift Aid processing, Gift Aid information is shared confidentially with them for the sole purpose of processing a claim. It will not be used for any other purposes without your consent.
"        As the Charity uses the Diocesan Payroll Agency, the information is shared with the Lichfield Diocesan Board of Finance for processing purposes only and will not be used for any other purposes without your consent
"        Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -
o        the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
o        there is no disclosure to a third party without consent.

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

6. How long do we keep your personal data ?
We keep data in accordance with the guidance set out in the guide "Keep or Bin: Care of Your Parish Records" which is available from the Church of England website [see footnote for link].

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data 
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
"        The right to request a copy of your personal data which the individual church PCC holds about you;
"        The right to request that the individual PCC corrects any personal data if it is found to be inaccurate or out of date; 
"        The right to request your personal data is erased where it is no longer necessary for the individual to retain such data;
"        The right to withdraw your consent to the processing at any time
"        The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
"        The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
"        The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
"        The right to lodge a complaint with the Information Commissioners Office.

8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Administrator of Mid Trent Churches at rshodson@btinternet.com or Alan Hopkin, compassmtc@ Hotmail.com

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

  Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: -
     https://www.churchofengland.org/more/libraries-and-archives/records-management-guides